Time management is all about organizing and planning your specific activities within a specified time period. Time management is an art that enables you to do your tasks in a smart way as compare to hard work. By working smartly, you can do your complex task within a short time.
Failing to complete your tasks within a specified time period always decrease your efficiency and increase your stress level. High performers in the organization always manage their time effectively. Time management skill always improves your functionality.
How to Make a Better Time Management to Have More Time for Strategies?
Here we are going to discuss some tips to how to manage your time as managers and leaders so that they can effectively manage the time and make the best strategies within a time frame.
Identify your Goals
As a manager, firstly you need to identify your goals and engage in only those activities which are supporting your business goals and objectives. These business goals can be short term or long term. Your daily plan should be a focus on such activities and tasks which can bring growth and profit to your business.
Prioritize your Tasks
You will need to prioritize your tasks as Stephen Covey co-author of “First Things First” introduce an organizational tool to manage the things on how important or urgent are.
He divided your daily tasks and activities into different categories so that you can prioritize your tasks in an effective way.
• Important and urgent: In this category include only those tasks that need to be done right away.
• Important but not urgent: In this category, only those tasks will be included that are important but not urgent.
• Urgent but not important: Tasks that make the most “noise,” but when accomplished, have little or no lasting value. Delegate these if possible.
• Not urgent and not important: Low-priority stuff that offers the illusion of “being busy.” Do them later.
Just Say No to Unimportant Tasks
You are the leader. So, you should know what tasks are important for you and what is not important for you. You must be prioritizing your important tasks and just ignore the unimportant tasks to finalize your first tasks.
Always Plan your Tasks
Always plan your tasks in an organized way. Do not jump into the workday activities without clear objectives and plans. Always prepare a proper plan to manage your important and unimportant tasks around the day.
You can follow these tips to plan your tasks in a better way.
• Night Before Plan
You can make the plan a night before your next working day by sitting comfortably at your desk and easily plan the next day activities.
• In the Morning
You can arrive at your workplace 10 minutes before the work start and plan your whole day tasks and activities. This will be the most productive part of your day.
Delegate or Outsource your Work:
If you are a good hiring leader then you can hire a variety of talented employees and delegate your work to your employees on which you have trust that they can effectively complete this task within a time frame.
Making the best team is also an art and you can confidentially assign your tasks to your best team members.
Track Your Performance:
Always track your performance during the whole work day and identify on which tasks you have spent more time and they were important for you or not. Always analyze your performance and find out the mistakes and try to improve your performance for the next day.
Track Your Time Effectively
Always make sure to track your time effectively. It is most difficult to track your time exactly on which tasks you have spent more time and on which less time. So, we give a suggestion here to use a Time Tracker App for this purpose to effectively track your time.
Get Organized and Single Tasks
The average American spends 2.5 days each year looking for misplaced items. As a result, we spend over $2.7 billion annually in replacing these items. (Forbes)
So instead of wasting your time and money at the same time get the things organized.
Automate Repetitive Tasks
In this current era of technology, you can easily automate your daily tasks that are repeating again and again. By automating, the daily tasks you can save a lot of time for your other important tasks. For example, you can create canned responses in Gmail instead of writing email over again and again.
You can also set reminders for your daily tasks in Google calendars. Proofread your writing in Grammarly.
Follow the 80-20 Rule
Here Pareto Principle comes that is known as 80-20 rule that suggests that 80% of results comes from 20% of the efforts that we put in. That’s the rule is also known in an organization where we say that 80% of sales come from 20% of customers said by Renzo Costarella.
By following this rule, you can cut off your mostly unimportant tasks and focus only remaining tasks that are important for you.
Stop Being Perfect
As a leader, do your best and move one. Don’t go for the perfectionist, in this way you will again focus on repeating tasks and try to complete them perfectly but actually, you were wasting your time.
Combine Similar Tasks in Batches
Always combine your related tasks in batches so that you are not wasting your time in doing similar tasks again and again. For example, you can combine your emails and phone calls and schedule a specific time to answer them.
Always get motivation when you were feeling tiredness or getting bored by inspirational stories of successful people. It is the best way to get motivated and manage your tasks effectively within a scheduled time frame.
Don’t Waste Your Time by Waiting for others
Always reach your workplace on time, get the things organized and don’t waste your valuable time by waiting for the others.
If you get some spare time, spent it in some productive tasks such as reading an inspirational book, listening to a podcast or writing a useful blog.
So here we have discussed all the important tips to manage your time in an effective way to get more work done in a smart way.
If you want to boost your team’s productivity, you should meet a time management software as Runrun.it. It’s for companies that need to control demands and the workflow, minimizing busywork and maximizing profitability. You can track time invested in tasks, projects and processes delivered to clients, taking advantage of time intelligence. Try it for free: https://runrun.it.